Using HR systems for semi personal things

This is the 2nd time this has happened to me. The first was after my mother passed away.

I work in an HR department. I have access to every employees personal information. My coworkers do as well. We all work remotely only going into the office 2 or 3 times a year.

After my mother passed away a co worker went into the system to get my home address and mail me a card.

Now 3 years later a different coworker went into the system to get my address and mail me a valentines card with a gift card.

Both times I am not very close to the person sending the card. We talk in meetings but nothing else. It's two different people.

I don't kkow if it is crossing a link since she would probably have given me the card if we are in office. But also I didn't give her my address. I doubt if I reported it to my supervisor if she would do anything and would feel like I'm not a team player. But also we are using our access to handle business things and she did it to send a random card.

Is this misuse of the system? She had no reason to access my file for anything business related.

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Yes, this is a misuse of the system at my company. We do not give out home addresses to anyone and if they want an address, they need to ask the person directly for it.

I’d draw a firm line between what the system allows and what feels okay ethically, because access can blur things fast. When I’m unsure, I treat it like checking someone’s diary without asking. If you need personal insight without dipping into work data, something like Social Profiler can scratch that itch without crossing workplace boundaries. Also, looping in your manager early can save you a lot of second‑guessing later.